2008 Annual Report
Officers
| President | James Cloutier |
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| Vice President | Rolly Thompson |
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| Treasurer | Evangelina Sundgrenz |
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| Secretary | Dorothy Soper |
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Communications
Coordinator | Felicia Kenney |
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| At large board members | Benj Epstein
Brett Holt
Michael Kresko
Deb McLaughlin
Shannon Micheel
Wayne Thompson |
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At the beginning of the year Dustin Johnson was president. He
resigned and moved to Portland in February. James was the vice
president and become president. The board elected Rolly who was an
at large board member to be the vice president.
Financial position
| OCCU accounts in December |
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| checking | $2,864 |
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| savings | $5.00 |
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| Beryl's Memorial Fund invested at Edward Jones |
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| Current value of the bond | $16,800 |
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| Money market account | $8,563 |
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Our annual operating expenses are approximately $900- $1,000. Our
goal is to pay this sum with membership dues. We met that goal in
2008.
We made plans with the Oregon Community Foundation to create an
endowed fund with the organization as ÒBeryl Brinkman's Memorial
FundÓ for which we need an initial sum of $25,000. We're working
towards setting aside that sum. Proceeds from this fund will be
available to award as grants.
Some of our funds have restricted use due either to the request of a
donor or to a decision of the board. We decided to place those
funds in separate accounts so that they won't be confused with the
general funds.
We awarded $1,007 in two grants to active PC projects: $300 to
Hannah Klausmann in Mongolia for library materials for her high
school: $707 for a school garden fence in Gambia.
Our total expenditure including the grants was $2,388. Our total
revenue made up of membership dues, calendar, card, and shirt sales,
interest on the checking account only, and donations was $2,927.
Total donations for 2008 were $765.
Our primary fundraiser was the sale of 200 international calendars
for which we earned approximately $1,900. We sold the calendars as
well as shirts and cards as individuals, through local stores, at
the Eugene Celebration, and at the Holiday Market.
Membership
Our membership rose from about 60 to 80 through the year. We made
plans to issue a membership directory but weren't able to do that
until the beginning of 2009 and then as a PDF. We bought new
software to better organize membership data and retrieval thereof.
We reduced our annual membership dues by more than half to the level
of an individual membership for $15 and family membership for $22.
This seemed to encourage more people to join and to renew their
memberships.
Website
Felicia redesigned the website to have a new look, include more
information, and allow people to pay membership dues and purchase
items online using Paypal.
The board authorized the purchase of new database software and a
scanner for Felicia to use for the website.
WCPCA's status as a charity with 501 (c) (3) status from the IRS
Board members prepared and submitted in January an application for
this status. We received a reply in July with a request for
additional information. We submitted that and received the
designation in September.
In this process we learned that we needed to pay both federal and
state income taxes for 2005, 2006, and 2007. We complied.
Social and educational activities
We sponsored six potlucks at members' homes with a program at five
of them. Potluck programs included presentations on Kenya,
Mongolia, Brazil, the Dominican Republic, and Peru. We also
cosponsored the annual NOM party with the U of O recruiter's office.
We participated in the Eugene Celebration, marching in the third
position in the parade with the newly painted taxi and about 30
RPCVs carrying flags. We had a booth to distribute PC literature
and information about WCPCA, and also to see our wares. Fun for
all!
Service projects
Shannon organized members' participation in support of activities
sponsored by Food for Lane County and the Festival of Trees.
General meeting
This meeting is required by our bylaws and is usually held in
November. We elected officers and board members for 2009 and
adopted some changes in the constitution and bylaws. Prior to
electing officers a nominating committee put forward names for
candidates to the board in October and the names were placed on the
website along with short biographies for the membership to read.
The treasurer also gave an annual report to the membership.
In December there was a joint meeting of the incoming and outgoing
boards which made plans for 2009. The boards elected one more
board member at large. The names of members of the 2009 board are
on the website.
Regional Representative
Joe Hindman, WCPCA member, was elected as a northwest regional
representative to the national organization's board.
